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Regular Council Meeting 11/12/09

MINUTES
The Village of Evendale
Regular Council Meeting
November 12th, 2009



The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00pm.

Roll call- The following Council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. John Ranz, Jr., Mr. Bill Puthoff, Mr. Jeff Albrinck, and Mr. Doug Lohmeier.   Also present:  Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Recreation Manager, Dave Nichols, Village Solicitor, Tim Burke; and Village Clerk, Barb Rohs.

Presentation of Ordinance:

Mayor Apking presented Ordinance # 09-50 ORDINANCE AMENDING SECTION 1 OF ORDINANCE 09-43, AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH GENERAL ELECTRIC COMPANY AND DECLARING AN EMERGENCY.   A motion to read # 09-50   by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of # 09-50 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt # 09-50 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared # 09-50 adopted as an emergency.


Mayor Apking presented Ordinance #09-48 PROMOTING AND APPOINTING DENNIS M. BROWN AND MICHAEL K. HAUCK TO THE POSITION OF CAPTAIN/PARAMEDIC ON THE VILLAGE OF EVENDALE FIRE DEPARTMENT AND DECLARING AN EMERGENCY.  A motion to read #09-48  by title only was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of #09-48 was made by Mr. Lohmeier, seconded by Mr. Ranz and unanimously approved on roll call. A motion to adopt #09-48 as an emergency was made by Ms. Smiley-Robertson seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #09-48 adopted as an emergency.


The oath was taken by Captain Brown and Captain Hauck.  Introductions of families were made.


Guest Speakers:
Carol and Drew Cromer, events chairs, addressed council regarding the Relay for Life in Sharonville that takes place in Princeton High School. The event will take place on May 22, 3:00 to Sunday, May 23 9:00.  During the event participants will walk around the track to raise money for American Cancer Society.  Evendale is invited to participate in the event.

Dr. Gary Pack, Superintendent of Princeton Schools, addressed council regarding happenings in the school district.  Princeton Schools have eleven schools and achievement level has increased in each school.  Princeton High School and Princeton Community Middle School have been rated excellent for the first time.  Lincoln Heights Elementary score's showed the greatest improvement.  The goal is for all schools to be rated excellent and the district to be rated excellent.  Princeton Schools need community support to be successful.  In the next few months, the school board will decide if they should put the funding for building a new high school and middle school on the ballot in May, 2010.  Princeton High School and Middle school are costly to operate.  There is Build American Bond money for schools available and 0% interest stimulus money available until 2011.  More details will be shared in February.

Princeton District is the most diverse school district in southwest Ohio.  It has the fastest growing Hispanic population and is currently 12%, 52% African American, 32% Caucasian and 9% Asian.  

The manufacturing base of the school district has historically paid 70% of the taxes to operate school.  Princeton has not asked the tax payers for any operating money in 11 years.  It is time for Princeton to ask for additional money.  Princeton has the  2nd to last lowest property taxes of all  the 26 school districts in southwest Ohio.  


Mayor Apking presented the consent calendar.  Mr. Lohmeier made the motion to accept the consent calendar, seconded by Mr. Puthoff and unanimously approved.

Report of Mayor and Council Committees:  


Police-Finance-Administration Council Committee:  
October expenses were just over 1M and revenues were just less than 1M.  Deficit for the month was $61,000.  YTD income has exceeded expenses by $360,000.

Fire-Recreation-Service-Engineering and GHF Council Committee:
Budgets are being reviewed.  Recreation department will be putting a new boiler in the pool.  Social Venture Partnership will be presenting to council in January.  Village Crossing will be demolished west of Cam Market.  The building will be finished and painted.  The 3 acre piece of property plans is not known.  The GHF committee needs a resident commission appointment.  Contact Mr. Cameron if interested.  December 6th is the Holiday Light-Up.
Presentation of Ordinances and Resolutions:

Mayor Apking presented Ordinance #09-41 AMENDING SECTION 850.17, EXEMPTIONS, REGARDING THE REGULATION OF PEDDLERS AND SOLICITORS IN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY.  Discussion:  Solicitors do need a permit.  This is being passed to protect the residents.   A motion to read #09-41 by title only was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of #09-41 was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt #09-41 as an emergency was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared #09-41 adopted as an emergency.

Mayor Apking presented ORD.  # 09-44 APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY.  A motion to read # 09-44 by title only was made by Mr. Ranz, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of # 09-44 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt # 09-44 as an emergency was made by Mr. Albrinck, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared # 09-44   adopted as an emergency.

Mayor Apking presented ORD.  #09-45 APPROVING ADDITIONAL APPROPRIATIONS AND DECLARING AN EMERGENCY. A motion to read #09-45 by title only was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of #09-45 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt #09-45 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #09-45 adopted as an emergency.

Mayor Apking presented Ord.#09-46 ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH UNITED HEALTHCARE TO PROVIDE MEDICAL INSURANCE AND OTHER BENEFITS FOR VILLAGE EMPLOYEES AND DECLARING AN EMERGENCY. Discussion:  This ordinance is authorizing the switch to United Healthcare from Humana and needs to be amended to add option #4.  The finance administration council committee and mayor will be able to decide the option.  Mr. Ranz stated that the HIRT committee recommended switching to United Healthcare because of the 38% increase from Humana.  It has not been decided what the contribution levels will be by the employees.  The intent of the ordinance was to confirm that we are going with United Healthcare because they need to know by December 1st what plan the village would be using.   Ms. Smiley-Robertson stated since the benefits will be changed then it should be a council as whole decision.  Mr. Ranz stated that committee was expecting to the come back to the council with the option that will be picked.  Mr. Burke stated that the ordinance was written because it was not going to come back to council.  Mayor Apking stated that the specifics will be at the December 1st meeting.  Mr. Puthoff stated that  committee was discussing premium and deductible participation with as little an increase to the village. Last year, new employees were asked to participate at a level of 10%.   Mr. Burke stated the ordinance section #1 should be amended to "the specific plan for which the contract will be executed will be determined at the December 1st meeting" and the remainder of section #1 be removed.  Mr. Ranz made a motion to make the change and Mr. Puthoff seconded the motion and unanimously approved.  Ms. Smiley-Robertson would like to see the entire council agree on the plan.  The council committee will meet again to discuss.  The employees were aware of employee contribution and the levels.

Mayor Apking presented Ord. #09-46, as amended.  A motion to read #09-46 by title only, as amended, was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings, as amended, of #09-46 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt #09-46, as amended, as an emergency was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. Mayor Apking declared #09-46 adopted as an emergency, as amended.

Mayor Apking presented Ord.#09-47 ORDINANCE AMENDING CHAPTER 1263 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE, REGULATING CELLULAR OR WIRELESS COMMUNICATION TOWERS AND SYSTEMS, AND DECLARING AN EMERGENCY. A motion to read #09-47 by title only was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the second and third readings of #09-47 was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt #09-47 as an emergency was made by Mr. Ranz, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared #09-47 adopted as an emergency.

Mayor Apking presented Ord. #09-49 LEVYING UPON A CERTAIN LOT AND LAND AT 3648 GLENDALE MILFORD ROAD, A CERTIFIED PROPERTY TAX LIEN FOR THE PAYMENT OF COSTS INCURRED BY THE VILLAGE OF EVENDALE FOR THE MAINTENANCE OF PROPERTY AND DECLARING AN EMERGENCY. Discussion:  This is the piece of property across from Givenery.  The property has been in court since January 2008 and property owner could not get the financing approved.  Mr. Burke suggested an amendment to the title of the ordinance to be amended "by the removal of leaves and litters".  Mr. Puthoff made the motion and seconded by Mr. Albrinck and unanimously approved.  A motion to read #09-49 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of #09-49 was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt #09-49 as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared #09-49 adopted as an emergency.


Other Business:

The council committee will meet after the December 1st meeting.  

Executive Session:  A motion to adjourn to executive session to discuss personnel issues was made my Mr. Puthoff and seconded my Mr. Vonderhaar and unanimously approved.  


A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Ranz and unanimously approved on roll call.  Meeting was adjourned at 8:15.




                                                        _______________________
                                                       Mayor
Attest:

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Village Clerk